Members which directly work on a certain topics will store exact configuration to run a certain problem (the version of softwares, config files, etc), complete to reproduce results, including data analysis routines.
This is important as a workflow of computational mechanics using open source tools usually use those developed by different group therefore compatibility with specific versions can arise.
Computational packages are quickly evolving, therefore it is encouraged that the person working with specific tools to continously document a working or improved workflows for other members to keep updated with recent changes.
Ideally, for long term usability, the set of tools including its software environment used for a certain project should be containerised, and a properly organised wiki with a group of maintainers can ensure that the setup is always reachable.